Maths4Girls Team Adminstrator

Help us inspire, inform and educate young people to find their future careers

You want to work at F4S because you realise that school was disconnected from the real world. You believe that there is a better way to make kids excited about their future and to help them experience fulfilling productive lives.

You believe that schools can use technology to change what they do from the inside out. You have exciting ideas to bring to the table to help us see things differently and do better.

You understand that to make a real impact you need to work in partnership. You are able to build strong relationships with educators, volunteers, businesses and other like-minded partners who share our commitment to young people.

About the Role

Project: Maths4Girls

Job description: Team Administrator

Reporting to: Project Lead

Role type: Part time / 10 hours per week

Who we are

At Maths4Girls our mission is to encourage more girls to study maths past GCSE and ultimately close the gender gap in STEM. This we believe will improve the skills of our future workforce, the productivity of our businesses, and the life chances of our children and grandchildren, therefore creating a better future for all.

We accomplish this by inviting female role models from across industries to speak in schools and explain to 11-14 year old girls how they use mathematics in their everyday professional lives, to inspire them and show them that maths can open up opportunities and choices in careers and in life. Remarkably, a single encounter with a role model elevates the perceived importance of mathematics by 15% in the minds of girls.


  • Draft agendas for leadership council meetings, incorporating relevant topics and ensuring a well-structured discussion
  • Capture accurate minutes at leadership council meetings, including key decisions and action points
  • Diary coordination for our executives and team, mostly for internal meetings.
  • Onboard new members to the leadership council by sending them the necessary briefing documents, welcoming them to the mailing list, and ensuring they receive timely diary invites for upcoming meetings.
  • Send invitations for events, roundtables, or webinars (using our CMS)
  • Manage mailing lists using platforms such as HubSpot or MailChimp, ensuring accurate contact information and segmentation for targeted communications
  • Maintain the organisation of the Maths4Girls Google Drive folders, ensuring that files are properly labelled, categorised, and easily accessible to the team
  • Coordinate the organisation of information on the Confluence platform, making it easily navigable for team members to find and contribute to relevant content
  • Conduct ad hoc research tasks, such as compiling a list of the top 10 schools in the UK, providing valuable insights and data for decision-making purposes

Who you are

  • 3+ years of experience in administrative roles
  • You are highly organised and thrive on keeping things orderly and, systematised, ensuring that all tasks are well-managed and nothing falls through the cracks
  • You are proactive and resourceful, you take initiative without needing much instruction, identifying opportunities to contribute and improve processes
  • You are confident under pressure, working quickly and diligently to produce outcomes at speed
  • You are detail oriented, and have a keen eye for accuracy when dealing with names, titles, and email addresses, ensuring precision in all communications
  • You are comfortable using Excel/Google Sheets to organise lists, perform basic formatting, and would feel comfortable learning more about how to use these tools
  • You have used CMS like hubspot before for at least 12 months
  • You have worked at a tech company before
  • You have worked at a startup before
  • You are a digital native

  • More information about this role can be found here
  • Apply here

We use necessary cookies to make our site work. We’d also like to set optional analytics cookies to help us know how you use our website, which improves your online experience and our services.

We won’t set optional cookies unless you enable them. To read more about how we use cookies, see our Cookies Policy.

Strictly Necessary Cookies: These enable core functionality such as logging in and volunteer search preferences. You may disable these by changing your browser settings, but this will affect how the website functions.

Analytics Cookies: These help us take and analyse visitor information, which assists us to improve our website and your user experience. For further details of the specific analytics cookies used and to enable/disable such analytics cookies, please click here.